The Importance of Compliant Bidder Registration

Compliant Bidder Registration

A Guide by Holmes & Co

When it comes to auctions in Queensland, ensuring bidders are correctly registered is not just a matter of good practice - it’s a legal requirement. At Holmes & Co Auctions, we pride ourselves on conducting transparent, compliant, and professional property auctions. Whether you're an agent, vendor, or buyer, understanding the bidder registration process is crucial.

Here’s your complete guide to registering bidders correctly under Queensland auction laws.

Why Bidder Registration Matters

In Queensland, all bidders at a property auction must be registered before they are allowed to bid. This requirement is governed by the Property Occupations Act 2014 (QLD) and enforced by the Office of Fair Trading (OFT).

Proper registration helps to:

  • Ensure the integrity of the auction process

  • Confirm the identity of bidders

  • Prevent illegal or non-genuine bidding

  • Maintain accurate records for compliance

 

Step-by-Step: How to Register Bidders in Queensland


Step 1. Verify the Bidder’s Identity

Bidders must provide an acceptable form of identification. These typically include:

  • A current driver’s licence

  • A passport

  • A proof of age card

  • Any other government-issued photo ID

The ID must show the bidder’s full legal name and address.


Step 2. Complete a Bidder Registration Form

The bidder must fill out and sign a bidder registration form, which includes:

  • Full name and address

  • Contact details

  • Whether the person is bidding on behalf of someone else (e.g., company or trust, accompanied by documentation)


Step 3. Issue a Bidder Number

Once the form is complete and ID is verified, the auctioneer must issue a unique bidder number. This number is used during the auction to identify the bidder when placing a bid.

Bidders are not allowed to bid unless they have been issued this number.


Step 4. Maintain a Bidder Register

Auctioneers must keep a Bidder Register, which records:

  • The bidder number

  • The bidder’s details and signature

  • The type of ID sighted


This register must be kept secure and made available for inspection by the Office of Fair Trading if requested.

 

Can Someone Bid on Behalf of Another Person?

Yes, but it must be disclosed during registration. If someone is bidding on behalf of a buyer who is not present, they must:

  • Declare who they are representing

  • Provide authorisation (e.g., a signed letter or Power of Attorney)

  • Complete the registration form with both their own and the buyer’s details

 

Penalties for Non-Compliance

Failure to register bidders correctly can result in serious consequences, including:

  • Fines

  • Suspension of auctioneer licenses

  • Legal action from affected parties

 

At Holmes & Co Auctions, we strictly adhere to all Queensland auction regulations to protect our clients and ensure a fair playing field for all bidders.

 

Best Practices for Auction Agents & Vendors

  • Arrive early to allow enough time for bidder registration

  • Have plenty of registration forms and bidder paddles ready

  • Train your team on the correct process and legal requirements

  • Use a digital registration platform if possible to streamline compliance

 

Partner with Holmes & Co Auctions for a Seamless Experience

With years of experience in Queensland’s competitive property market, Holmes & Co Auctions is trusted for our professionalism, compliance, and results-driven approach. We guide agents, vendors, and buyers through every step – including proper bidder registration – ensuring your auction day runs smoothly and legally.

📞 Contact us today to learn more or book your next auction with Holmes & Co.

 

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